Job Overview:
This role is responsible for providing comprehensive administrative support to the business and service units, ensuring the smooth operation of office functions, expatriate housing matters, and coordination of corporate activities. The ideal candidate will be organized, proactive, and able to manage multiple tasks with attention to detail in a fast-paced environment.
Job Description:
Provide administrative support to business and service units to ensure efficient operations.
Manage housing matters for expatriates, including:
Liaising with property agents
Accommodation search and lease agreements
Coordination of pass applications and services
Arranging repair and maintenance services
Processing rental payments
Coordinate and support VIP delegation visits from HQ in Beijing, ensuring high standards of service and hospitality.
Oversee the office environment and ensure all facilities and assets are maintained in good working condition.
Prepare, monitor, and process monthly invoices and related financial records accurately.
Supervise and provide guidance to two receptionists; serve as backup for the reception desk when necessary.
Monitor and plan the annual office supplies budget, ensuring cost efficiency and sufficient inventory.
Assist in office upgrade projects such as renovations and maintenance, including vendor coordination and project tracking.
Perform other ad hoc administrative duties as required by the management.
Diploma or Degree in Business Administration or a related field.
Minimum 3 years of relevant experience.
Strong organizational and multitasking skills with keen attention to detail.
Excellent communication and interpersonal skills, especially in dealing with expatriates and VIP guests.
Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team in a dynamic environment.
Experience in managing vendors, facilities, and budgeting processes.
Fluency in English is required.
Mandarin is an advantage for liaising with HQ in Beijing.
Please write in with a full resume, present and expected salary, contact telephone number(s) and any other relevant information to:
Email: hr@petrochina.com.sg
We regret to inform that only shortlisted candidates will be notified.
Personal Data Protection
In submitting your personal data and/or resume, you shall be deemed to consent to us collecting, using and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to the PetroChina Group of Companies (which includes PetroChina International (Singapore) Pte. Ltd., Singapore Petroleum Company Limited) for this purpose.